Logistical Info

FFD4 conference will feature a dynamic and inclusive programme comprising of:

• Official programme (30 June - 3 July 2025 at FIBES 1, Pavilion 1)
  The official programme of FFD4, featuring high-level opening, plenary, and closing sessions. In addition, six multi-stakeholder roundtables—co-chaired by Heads of State and Government—will address some of today’s most pressing topics, aligned with the FFD action areas and the outcome of the conference.

• Side and special events (30 June - 3 July 2025 at FIBES 1 & FIBES 2)

• Civil Society Forum 2025 (28 - 29 June 2025, venue tbc)

• International Business Forum (30 June - 3 July at FIBES 2)

• Sevilla Platform for Action (30 June - 3 July at FIBES 1, Pavilion 2)

Access to the Conference site will require presentation of a valid Conference or VVIP/VIP badge issued by the United Nations.

All delegates are subject to screening at the main entrance of the Conference venue. VVIP/VIP groups, including Heads of State or Government, Vice-Presidents, Crown Princes or Princesses, Deputy Prime Ministers, Speakers of Parliament and Cabinet ministers, as well as their spouses, will be exempt from screening.

Access to the Plenary Hall for the opening meeting of the Conference will require a secondary access card. Further information will be provided in an update to the present note. 

Conference badges for participants and secondary access cards will be issued and distributed from 26 June to 3 July 2025 till 1:00 pm local time at the United Nations registration centre, located at FIBES 2 of the Conference venue (for the opening hours of the United Nations registration centre, see below). 

Each delegation should send a representative to collect all conference badges for their delegation.  The representative must be a member (approved participant) within its delegation and is required to present his/her passport at the registration centre in order to collect the conference badges and secondary access cards.  Only participants approved by the United Nations will be issued a Conference badge for access to the Conference venue.

Alternatively, for state participants, conference badges for approved participants may also be collected by representatives of the embassies/consulates-general of the delegations in Spain or in the region.  For this purpose, in addition to copies of the registration approval emails and passport copies of the delegation, an authorization letter (with proper letterhead, stamped and signed by the Permanent Representative or Ambassador) from the Permanent Mission of the delegation to the United Nations in New York or the embassy/consulate-general in Spain or in the region, indicating the name (in English) and contact mobile number of the representative authorized to collect the conference badges and secondary access cards for the delegation, must be presented at the registration centre along with a passport or a government/embassy issued photo identification of the representative to collect the conference badges and secondary access cards.

Delegates and representatives collecting the conference badges and secondary access cards must be mindful that it is their responsibility to ensure the safe delivery of the badges and access cards to the members of their delegations. The registration centre will not reissue duplicate passes or secondary access cards. 

The office hours of the United Nations registration centre at the Conference venue are as follows (subject to change):

• 26 - 27 June 2025: 9:30 a.m. - 6:00 p.m.
• 28 - 29 June 2025: 9:00 a.m. - 6:00 p.m.
• 30 June 2025*: 8:00 a.m. - 6:00 p.m.
• 1 - 2 July 2025: 8:30 a.m. - 4:00 p.m.
• 3 July 2025: 8:30 a.m. - 12:00 p.m.

* On 30 June, the UN Security badging office will start at 7 a.m.  All other offices (Protocol, Media & NGOs) will open at 8 a.m. 

Sevilla is a destination with excellent connections both nationally and internationally. Attendees will be able to reach the city by various means of transport, whether by air, rail or road, benefiting from an efficient communications network and access options adapted to different needs.

Sevilla-San Pablo International Airport, located just 10 kilometres from the city centre, serves as the main air gateway, with a wide variety of domestic and international flights.

Sevilla Santa Justa Station, located near the historic centre of the city, offers connections to various cities in Spain. High-speed (AVE) and regional trains offer fast connections to Madrid, Malaga or Jerez de la Frontera.

Once in Sevilla, the city has very comprehensive public and private transport services that make it easy for visitors to get around. Here you will find a guide to the extensive network of communications and means of transport.

During the Conference, urban public transport services will be reinforced. In addition, the organization will provide participants with a special shuttle bus service connecting areas of the city centre with the venue and the airport with the venue. In order to use these buses, participants will be required to show the invitation letter issued by the UN or the corresponding badge.  

Spain, and also Sevilla, are highly popular tourist destinations, especially during the summer. To ensure availability, participants are strongly encouraged to start preparing their accommodation and travel arrangements as soon as possible. Spain will not provide for hotel accommodation. After negotiations with the Hotels Association of Sevilla, which includes the vast majority of hotels in the city, a substantial amount of rooms at discount prices have been reserved for participants. A list of hotel and partners that have engaged in this offer was circulated to Member States on the edeleGATE platform on 26 March 2025. Please be advised that the offer will stand only for a few weeks.

Participants are advised that visa application for entering Spain and registration with United Nations for attending the Conference are two separate procedures.  Kindly note that visa requirement must met before arrival in Spain, visas cannot be issued upon arrival. 

Participants are therefore strongly encouraged to check whether they need a visa to enter Spain and to submit the visa application as soon as possible, and preferably at least 5 weeks before the opening of the Conference. Late submission may make it impossible to process the application in time.  

For information about countries whose nationals must be in possession of a visa, and those whose nationals are exempt from that requirement, to enter Spain, together with about visa processing Offices, please refer to: https://www.exteriores.gob.es/es/ServiciosAlCiudadano/Documents/Generalinformation-on-visas-FfD4.xlsx. 

In addition, participants are required to provide the approval letter issued by the United Nations as one of the documents for the visa application. For further information about visa related matters, please refer to the Embassy or Consulate of Spain in your place of residence: https://www.exteriores.gob.es/en/EmbajadasConsulados/Paginas/index.aspx. 

For further assistance and questions on all visa related matters, please contact the following:
Visa specific email Inbox: conferencia.sevilla@maec.es.