Member States

Registration (request of a conference badge) of official delegations of participating States and of the European Union is handled by the United Nations Protocol and Liaison Service through the online “eRegistration system”, which is available through the e-deleGATE portal at https://edelegate.un.int.  Official delegations must go through the “designated eRegistration focal points” of their respective Permanent Missions in New York, who have access to the eRegistration system. Copies of letters of credentials or letters (stamped and signed by the permanent representative, head of chancery or an authorizing official) containing the names and functional titles of the delegation must be uploaded on to each registration form in the eRegistration system at the time of online submission.
 

Delegations wishing to obtain information on the “eRegistration system” may refer to the updated “Guidelines on e-Registration” and “Frequently asked questions” on the Protocol website at https://www.un.org/dgacm/en/content/protocol/meetings.

Delegations are kindly reminded that, as part of the registration process, copies of letters of credentials or letters (stamped and signed by the permanent representative, head of chancery or an authorized signatory) containing the official delegation lists must be uploaded on to each online registration form in the eRegistration system.  

Also note that passport-size coloured photographs (with white background) of all listed members of delegations (except Heads of State or Government, Vice-Presidents and Crown Princes or Princesses and their spouses), are a mandatory requirement and must be uploaded in the registration form for each member of the delegation. All photographs must be recent and taken not more than six months prior to registration. Please note that the review and verification process of the online registrations may take up to 4-5 days.

Kindly convey all questions to desa-ffd4-delegate@un.org. 

PROCESS: 

Nomination and Registration through the Indico Website

REQUIRED DOCUMENTS: 

Visit the Indico website: Indico.un.org/e/ffd4travel and complete an online registration on the above-mentioned website. The creation of an Indico account is not required.

Following documents need to be uploaded on the Indico:

• Note Verbale issued from the UN Permanent Mission in NY confirming up to three nominees.
  (No other documents will be accepted);
• Legible copy of the passport bio-page;
• Signed F.248 Funds Transfer Request Form; and
  (Please download the form from the link above.)
• Proof of Schengen visa
  (If applicable and not available at the time of the registration, Schengen visa proof can be submitted later. Further instruction is provided on Indico registration site.)

DEADLINE: 
18 April 2025